Dixie State University Facility and Event Fee Schedule

Guidelines & Definitions

Event Scheduling– All events and the use of venues/space must be scheduled and these guidelines followed for the best outcome of any event.

Use Agreement– Renters are bound to all terms and conditions of guidelines/contracts and consent to follow DSU policies, procedures and safety guidelines. Are responsible for the utmost care of the rented facility/space and equipment. Furthermore, agree to pay for all damages or replacement costs of an event loss.

Disclosure– Fee schedule amounts are standard estimates, charges may vary and will apply depending on the size, complexity, and resources needed for an event..

Minimum Time Requirements– Events must be requested and approved at least two weeks in advance for small events and one month for Large or Special events.

Large/Special Events– Capacity of >150 and/or with a significance amount risk, production, or use of resources.

Small Events– Capacity of <150, conferences, classes, or events with minimal to no risk, production, and resources.

Official Institution Sanctioned– Institutionally funded events such as academic classes and the 50 standard approved events approved by the President’s Cabinet.

University Schools and Departments– Official university entities Sponsoring or Co-Sponsoring an event with approval of the Dean or Department Head (Director). The main function of these sponsored events are for student learning, programs, and recruitment, institutional business, and faculty/staff development.

Goverment/Non- Profit 501(c), Employee, and/or DSU Partnerships (revenue generating)– Documented Non-Profits with IRS 501 m(c)(3) status; DSU (full-time or part-time) employees; Partnerships (revenue generating) with public/community entities or for public/community audiences approved by the president’s cabinet.

Public or Commercial – A public or commercial for profit and/or revenue generating event.

Internal Control Measures– DSU administration has identified 50 historically supported and sanctioned events that Event Services will prioritize and maintain. All other requests will be processed based on policy priorities and resource availability

Sponsorship– A sole primary sponsored event by an official school, department, faculty and staff organization.

Co-Sponsorship– A primary university event co-sponsored with an outside organization.

Standard Rental– Includes the venue/space, room configuration, and equipment (chairs, desks, tables, computers, tv, stage, a/v, etc.) assigned to that space.

Hard Costs– Are costs charged above the Standard Rental including but are not limited to staffing, production time, extra and specialized equipment

Basic Staffing– Two Event Services (Production) personnel.
Minimum Staffing

Requirements– Due to the size and complex nature of some event venues, the following minimum staffing assignments may be applied to your event. Hansen Stadium/Burns Arena- 4, Cox Auditorium- 4, Eccles Main Stage-3, Eccles Concert Hall- 2.

Ticketing– Must follow DSU Centralized Ticketing Policy #141 and use the DSU Box Office.

Sale of Merchandise– Will follow DSU Policy and Procedures.

Event Sponsorship & Appeals Committee– Comprises a combination of seven administrative faculty and staff members. Committee members will evaluate and approve scheduling sponsorships in accordance with DSU policy and Event Services scheduling and event guidelines. For rare, unforeseen, event opportunities that will significantly benefit the institution, an event exception or appeal may be proposed and determined by the committee. The approval must be consistent with the DSU mission, goals, values, policy and procedures and bound by majority vote.


Facility/Venue/Space Offical Institutional Sanctioned Schools & Deparments- (Co) Sponsorship Non-Profit/Employee/Partnership Public or Commercial
(Standard 50 Approved Events)
Classroom (Sm 20-29) No Charge N/C N/C, Hard Costs apply 1/3 or 33% off public/commercial  $30/hr.
Classroom (Md 30-49) N/C N/C, Hard Costs apply 1/3 off  $40/hr.
Classroom (Lg 50-99) N/C N/C, Hard Costs apply 1/3 off  $50/hr.
Conference Rooms (100- 200) N/C N/C, Hard Costs apply 1/3 off  $60/hr.
Auditoriums (100-200) (Dunford) N/C N/C, Hard Costs apply 1/3 off  $65/hr.
Multipurpose Rooms N/C N/C, Hard Costs apply 1/3 off, Guest Service Costs apply $75/hr. Guest Service Costs apply
Computer Lab N/C with permit N/C with permit 1/3 off  $100/hr.
HCC Zion Room N/C N/C, Hard Costs apply 1/3 off, DSU VP level approval only $100/hr. DSU VP level approval only
Gardner Ballroom N/C, Hard Costs may apply N/C, Hard Costs apply 1/3 off, Guest Service Costs apply $100/hr. Guest Service Costs apply
Black Box Theatre N/C N/C, Hard Costs apply 1/3 off, Production Costs apply $100/hr. Production Costs apply
Eccles Main Stage Theatre N/C, Hard Costs may apply N/C, Hard Costs apply 1/3 off, Production Costs apply $120/hr. * Production Costs apply
Ecceles Concert Hall N/C N/C, Hard Costs apply 1/3 off, Production Costs apply $120/hr. * Production Costs apply
OC Tanner Amphitheatre N/C N/C, Hard Costs apply 1/3 off, Production Costs apply $150/hr. * Production Costs apply
Cox Performing Arts Auditorium N/C, Hard Costs may apply N/C, Hard Costs apply 1/3 off, Production Costs apply $200/hr. * Production Costs apply
Swimming Pool N/C N/C, Hard Costs apply $75/1st hr. $40/additional hrs. $120/1st hr. $75/additional hrs. + lifeguard(s)
SAC/Gym N/C N/C, Hard Costs apply $150 hr. $300 hr.
Hansen Stadium N/C, Hard Costs may apply N/C, Hard Costs apply 1/3 off, Production Costs apply $350/hr. Production/Service Costs apply
Burns Arena  N/C N/C, Hard Costs apply 1/3 off  $200/hr. Or $1500/day ($50/hr.practices) *Production/Service Costs apply
Tennis Courts N/C N/C, Hard Costs apply 1/3 off  $60/all courts/hr.
Fitness/Dance Rooms N/C N/C, Hard Costs apply 1/3 off  $30/hr.
Sand Volleyball courts N/C N/C, Hard Costs apply 1/3 off  $30/court/hr. $75/all courts/hr.
Basketball Courts N/C N/C, Hard Costs apply 1/3 off  $50/court/hr. $80/all courts/hr.
Plaza Tent N/C with permit N/C with permit 1/3 off  $35/hr.
Pavilions/Plazas N/C N/C, Hard Costs apply 1/3 off  $40/hr.
Courtyards N/C N/C, Hard Costs apply 1/3 off  $40/hr.
Concourse and Lobbies N/C N/C, Hard Costs apply 1/3 off  $50/hr.
Encampment Mall Fields N/C N/C, Hard Costs apply 1/3 off  $25/hr. per field area, N & S
Parking Lots N/C with permit N/C with permit 1/3 off  $1 per stall/hr.
Gardner Student Center (Flex Space, $50/hr. after 4 hours for labor, $75/hr. after 11 PM)
Ballroom N/C  N/C, Hard Costs apply 1/3 off  $400/for a 4 hour minimum
Confrence Room B N/C N/C, Hard Costs apply 1/3 off  $175/for a 4 hour minimum
Confrence Room D N/C N/C, Hard Costs apply 1/3 off  $125/for a 4 hour minimum
Cottam Room N/C N/C, Hard Costs apply 1/3 off  $175/for a 4 hour minimum
Living Room N/C N/C, Hard Costs apply 1/3 off  $175/for a 4 hours minimum
Iverson Lounge N/C  N/C, Hard Costs apply 1/3 off  $75/for a 4 hour minimum

Staffing  Fees Fee Equipment Fees  Fee Service Fees Fee
Production Director $32/hr. Perfomance Recording $75/recording Lighting/Sound/Technical/Stage Per Contract
Technical Coordinator/Director $30/hr. Follow Spot Lights $75/hr. Catering/Dining Services PerPolicy/ Contract
Electrician $30/hr. Sound Systems $50(Sm)-$120(Lg)/hr. Ticket Set-Up $200/Initial
Sound/Lighting Coordinator $25/hr. 3 Lamp side light tree (each) $40/a day Forklift & Operator $150/hr.
Media Coordinator/Programmer $25/hr. Piano Rental (Standard/Steinway) $30/$125/hr. Floor Cover Tarp $125-$250/Event
Campus Police/Security  $25/hr. Portable Movie Screen $30/ a day Scissor Lift & Operaor $100/hr.
EMT $24/hr. Multi Media Projection System $25(Sm), $75(md), $150(Lg)- Per Day Excessive clean up or damage $20/hr.
House Manager $22/hr. Tables & Chairs  $20/hr. Administrative 3.5% of total rate
Lifeguard $22/hr. 15/Hr. each additional Microphone/Podium $20/hr.
Ticket Supervisor $20/hr. Staging (4×8 Risers)  $15/each  
Custodian $20/hr. Other Inventoried or Rented Equipment Current pricing or negotiated contract
Stage Manager $18/hr.
Rigger/Fly Rail Tech $16/hr.
Technical Labor/Grip $14/hr.
Guest Service Attendant $12/hr.
Usher $12/hr.  
Ticket Seller $12/hr.
Ticket Taker $10/hr.
* Venue & Commercial  Production Rates- Rental rate is per day.
M.E. Cox  Performing Arts Performance $1,400
1190 Seats Rehearsal or Load In/Out $500
Dark- Non Performance $250
Eccles Main Stage Theatre Performance $700
490 Seats  Rehearsal or Load In/Out $250
Dark- Non Performance $100
Eccles Concert Hall Performance $500
325 Seats Rehearsal or Load In/Out $150
Dark- Non Performance $75
Burns Arena Performance $2,500/Entertaintment Performance, $1,500/Athletic
3700 Concert Seats  Rehearsal or Load In/Out $1,000
Dark- Non Performance $500
Included
Sound Equipment-  House PA including monitors and microphones. 
Lighting Equipment- House 3 color stage wash and Cyclorama.
A/V Equipment- Projector, 16 x 24 screen, laptop coputer.