Development Process

Policy process is guided by these principles:

  1. The policy formulation process is well defined, understandable, transparent, and easy to navigate.
  2. The process sets out and follows a timeline for each policy.
  3. Stakeholder input and feedback are broadly sought, valued, and used.
  4. Policy ownership lies with the policy owner.
  5. The Policy Office and owners are responsible for reviewing, updating, and decommissioning policies on a regular basis.

Criteria to Determine if a Policy May Be Needed

Issues can emerge as a result of federal, state, or local legislation or regulation; incidents or trends
that emerge within or outside of the university; a shift in university values or priorities; or a host
of other sources. Issues that rise to the level that need to be addressed through the university
policy process share a number of characteristics that include and are not limited to:

  1. Support the university’s mission, vision, and values.
  2. Apply broadly across the institution.
  3. Endure across time and administrations; change infrequently and set the course for the foreseeable future.
  4. Establish the university’s position across a range of matters.
  5. Support equity and integrity in practices across the institution.
  6. Promote quality and, operational efficiency, reduce bureaucracy, and provide guidance for managing the institution.
  7. Ensure compliance with applicable laws and regulations.
  8. Must be consistent with current bylaws, rules, and regulations.
  9. Manage institutional risks.

Hierarchy of Policy Prioritization and Procedure

Policy will be considered, evaluated, or revised according to the following priority and precedence:

  1. Federal and State regulation, and court rulings
  2. Board of Regents policies
  3. University Policies
  4. Division, college, and school policies
  5. Department, program and office policies

Policy Process

The policy process takes place in the following order:

  1. Any University employee, stakeholder, subject expert, or student can submit a request form to the policy office, or gain stewardship through a policy owner. A policy request and/or best practice draft will be submitted to and reviewed by the PSC and Policy Administrator for review, creation, or deletion and will be given due consideration.
  2. Once a request has been made to create or revise a policy, the Policy Office works with the Police Steering Committee, Policy owner and a steward will be assigned. The office may work with Faculty Senate, Staff Associations and Student Associations where needed for review.
  3. The owner approves the progression of the draft of the new/revised policy.
  4. The policy is put up for public review for a minimum of 14 days and up to 30 days.
  5. Then Policy Office/PSC takes the comments and makes the needed revisions in conjunction with the Policy Owner and Steward.
  6. A general council legal review will be performed.
  7. Policy goes to appropriate voting councils according to the flow chart (Academic, University, Board of Trustees, etc.)
  8. The Board of Trustees will be given the proposed policy at least two weeks before their scheduled meeting for review and approval.
  9. The Board of Trustees will give official approval
  10. The Policy then gets placed in the library and the University public is notified of the passing policy.