Policy process is guided by these principles:
- The policy formulation process is well defined, understandable, transparent, and easy to navigate.
- The process sets out and follows a timeline for each policy.
- Stakeholder input and feedback are broadly sought, valued, and used.
- Policy ownership lies with the policy owner.
- The Policy Office and owners are responsible for reviewing, updating, and decommissioning policies on a regular basis.
Criteria to Determine if a Policy May Be Needed
Issues can emerge as a result of federal, state, or local legislation or regulation; incidents or trends
that emerge within or outside of the university; a shift in university values or priorities; or a host
of other sources. Issues that rise to the level that need to be addressed through the university
policy process share a number of characteristics that include and are not limited to:
- Support the university’s mission, vision, and values.
- Apply broadly across the institution.
- Endure across time and administrations; change infrequently and set the course for the foreseeable future.
- Establish the university’s position across a range of matters.
- Support equity and integrity in practices across the institution.
- Promote quality and, operational efficiency, reduce bureaucracy, and provide guidance for managing the institution.
- Ensure compliance with applicable laws and regulations.
- Must be consistent with current bylaws, rules, and regulations.
- Manage institutional risks.
Hierarchy of Policy Prioritization and Procedure
Policy will be considered, evaluated, or revised according to the following priority and precedence:
- Federal and State regulation, and court rulings
- Board of Regents policies
- University Policies
- Division, college, and school policies
- Department, program and office policies
The policy process takes place in the following order:
- Any University employee, stakeholder, subject expert, or student can submit a request form to the policy office, or gain stewardship through a policy owner. A policy request and/or best practice draft will be submitted to and reviewed by the PSC and Policy Administrator for review, creation, or deletion and will be given due consideration.
- Once a request has been made to create or revise a policy, the Policy Office works with the Police Steering Committee, Policy owner and a steward will be assigned. The office may work with Faculty Senate, Staff Associations and Student Associations where needed for review.
- The owner approves the progression of the draft of the new/revised policy.
- The policy is put up for public review for a minimum of 14 days and up to 30 days.
- Then Policy Office/PSC takes the comments and makes the needed revisions in conjunction with the Policy Owner and Steward.
- A general council legal review will be performed.
- Policy goes to appropriate voting councils according to the flow chart (Academic, University, Board of Trustees, etc.)
- The Board of Trustees will be given the proposed policy at least two weeks before their scheduled meeting for review and approval.
- The Board of Trustees will give official approval
- The Policy then gets placed in the library and the University public is notified of the passing policy.